Internal Competition Rules

(Revised 2015)

1. General

1.1. Only members who have paid their annual subscription will be eligible to enter Club Competitions.

1.2. The copyright to all components of a composite image must belong to the entrant.

1.3. If an entry does not conform to, or is felt not to be within the spirit of, the Competition Rules it will be rejected. However the Competition Secretary will make reasonable attempts to notify the author and invite re-submission if time permits. That said the onus is on the author to ensure the entry complies with the competition rules.

1.4. In the event of a dispute, an appeal may be made to the Committee whose decision is final.

1.5. Titles will be announced and may be taken into account in the judging.

1.6. Competition dates, including entry deadlines, shall be given in the Club Programme.

1.7. A “same image” is defined as one that has come from the same source file or one which is so similar as to be almost identical. See 4.4 below

1.8. Images will be scored out of 20.

1.9. The judge’s decision is final.

1.10. Members shall be entitled to expect the Committee to take all reasonable steps to ensure best practice in the running of Club Competitions.

2. Prints

2.1. Prints must be mounted, the mount must not exceed 50cm x 40cm. Prints may be presented in either portrait or landscape format.

2.2. Entries must have the title of the print, the author’s name and Deepings Camera Club (in addition Panel entries will also have a sequence number) clearly written or printed on the reverse in the top left hand corner. Neither the front of the mount nor the image should display any information.

2.3. The Competition Secretary may retain submitted prints for consideration when selecting for external competitions. Authors can opt out of this if they wish by informing the Competition Secretary. Copyright remains with the author.

2.4. Every effort will be made to ensure that prints entered for competitions are returned in their original condition. The Club, the Committee or any other member acting on behalf of the Club shall not be held responsible for any damage or loss to any member’s work.

2.5 Authors of print images scoring 18 or more are requested to send a digital copy to the external competition secretary   external@deepingscameraclub.org.

3. Projected Images (PDIs)

3.1. Images must be in JPEG format and sRGB colorspace. They must also be no more than 1400 pixels wide and 1050 pixels high. The dpi setting is irrelevant.

3.2. Image files will be named using the following convention (except for Panel Competition entries):

title, #, author and file extension .jpg.

Example: “Blue Sky” by John Smith would look like this:-  Blue Sky#John Smith.jpg

For Panel Competition entries image files will be named using the following convention:

panel title,#,one digit sequence number, #title, #, author and file extension .jpg.

Example: “Tawny Owl” by John Smith for a panel called “Raptors”

with it being second in the panel would look like this:- Raptors#2#Tawny Owl#John Smith.jpg

3.3. The method of entry is via email to .

3.4. Full details on preparing files and entering can be found on the club forum in the Competition Announcements Section.

3.5. Images will be retained for possible use in external competitions and Club Website Galleries. Authors can opt out of this if they wish by informing the Competition Secretary. Copyright remains with the author.

4. League Competitions – Print and PDI

Two Tier League System
To encourage people to enter and complete a full season in either of the 2 leagues it has been decided to split the leagues into two tiers.
League 1 will consist of members who have;
1. A photographic distinction from PAGB, RPS, FIAP or BPE . RPS if you have had a distinction but have let your RPS membership lapse you will still be classed as having a distinction.
2. Have won twice in the following club competitions, POTY, Panel, the league in Prints or PDI, over two separate seasons.
3. You are a professional photographer
4. You elect to be in league 1.
League 2 will consist of all members who do not fit into any of the above criteria.
The print and PDI league competitions will continue be run in their current form.
The internal competition secretary will extract the results into the 2 leagues.

4.1. The League Competitions consist of three rounds.

4.2. Members can submit up to three images per competition.

4.3. In the event of a correctly submitted entry being omitted from a competition, that entry will be submitted into the next round of the competition and that score used as the score for the omitted competition. Should the round be the final one of the league, then the author will be given a score equal to the average score they had obtained in previous round competitions entered that season.

4.4. Images or “same images” should not have been previously entered in any DCC Competition apart from the following exceptions:

4.4.1. An image that has scored less than 18 may be entered in one subsequent competition.

4.4.2. An image that has only been previously entered into the POTY, Panel or Themed competitions or Annual Exhibition.

4.4.3. An image scoring 18 or more may be used in the following season if it has been converted to mono from colour or vice versa.

4.5. Where an image has been previously entered and is allowed under rule 4.3, it is acceptable to have reprocessed the image (this may be of interest where the author wishes to use the feedback from the judge to enhance the image).

4.6. The highest two scores for each author in each league round competition will contribute to their cumulative score.

5. Panel Competitions – Print and PDI

5.1. Members may submit two panels in each competition.

5.2. A panel shall consist of 4 or 5 images linked by a recognisable theme, of the author’s own choice.

5.3. No more than two of these images may have been used in previous DCC Competitions.

5.4. Different versions of the “same image” may be used.

5.5. Print panels will normally be individual prints. The first print must have a diagram on the reverse showing the desired layout of the panel.

5.6. Alternatively an entry may have all images on one mount provided that the mount size does not exceed 40cm x 50cm.

5.7. PDI panels should be individual images followed by an additional image showing the layout of the panel.

5.8. Examples of previous PDI panels can be found on the club forum.

6. Photographer of the Year (POTY) – Print Only

6.1. The aim of this competition is to encourage members to diversify and tackle a range of new subjects. It is also an opportunity for club members to see a range of new work.

6.2. Members can submit one entry, which will consist of four prints, one print from any four of the seven categories set out below.

6.3. Images should not have been previously entered in any Deepings Camera Club Competition or the annual exhibition but may have been entered into external exhibitions, such as LPA, EAF, National Salons etc.

6.4. The categories are:

  • Nature – animals, birds, plants and insects. The subjects may be either in the wild or in captive/structured situations.

  • People – this may be formal, informal candid portraits, figure studies or show people engaged in an activity. People must form the main subject of the print.

  • Landscape – as well as landscapes this may include a seascapes and cityscapes.

  • Sport/Action – this should convey a sense of movement.

  • Record/Still Life – the author should demonstrate some good technical expertise.

  • Creative/Digital Manipulation – the author should show an artistic use of the digital medium.

  • Monochrome – as well as black and white images, the addition of a single tone over the entire image is eligible. One modified by toning part of the image or colour popping is not allowed.

6.5. Prints depicting a sporting image can only be entered in either the Sport/Action or monochrome categories.

6.6 The author with the highest cumulative score will be the winner. In the event of a tie the Judge will be asked to choose an overall winner.

6.7. The Judge will also award one image as “Best Image”

7. Themed Competition – PDI Only

7.1. The Themed Competition is a stand-alone competition with all entries linked to the theme announced for the competition.

7.2. Member can submit up to two images for this competition.

7.3. The Theme will be decided by the Committee and announced at the previous year’s AGM. This will also be stated in the Club’s Programme.

7.4. Images should not have been previously entered in any Deepings Camera Club Competition or the annual exhibition but may have been entered into external exhibitions, such as LPA, EAF, National Salons etc.

8. Josephine Watt Memorial Trophy – Print and PDI

8.1. This competition is intended for novice and non-experienced members. The Internal and External Competition secretaries are to try and ensure that only Novice and Non-Experienced members are allowed to enter. To assist they will decide if members are exempt by taking into consideration the following facts that will exempt members.
Past winners of Josephine Watt Memorial Trophy – Print and PDI, those who have been awarded a trophy in either of the club’s League Competitions, the POTY, or who have photo awards/qualifications from the RPS, PAGB or any other similar organisation. Members who have entered previous competitions and whose average score is 17 or above.
Members who are unsure if they are exempt can ask Competition secretaries. Any dispute the chairman’s decision shall be final.

8.2. Eligible members may enter up to two images for each competition.

8.3. While the competition aims to encourage new work, images that have scored less than 18 in previous league round competitions are eligible for this event.
As with the POTY competition, members can use all images entered into Josephine Watt Memorial Trophy – Print and PDI in any other competition, even if images score 18 and above.

SHOULD MEMBERS NEED ADVICE OR HELP REGARDING ENTERING THIS COMPETITION THEN PLEASE CONTACT OR SPEAK TO:

Pete Atkinson – petea@deepingscameraclub.org OR Pete Lawrence – pete@deepingscameraclub.org

AV Competition

9.1. Authors may enter up to 3 sequences. Sequences should be saved in .EXE format with a running time of no more than 9 minutes in total.

9.2. Entries ideally will be emailed to  although they can be brought on the night (saved on either a CD or a memory stick).

9.3. This evening is an informal event with the emphasis on sharing ideas and entertainment. Every few years there will be an impartial advisor who is experienced in AV work.

10. Annual Exhibition – Print Only

10.1. Members may submit up to 8 prints, although this may be reduced depending on the number of entries.

10.2. Images should not have been entered in previous Annual Exhibitions.

10.3. The public are invited to vote for their favourite images, three points are awarded to their first choice, two points to their second choice and one point to their third choice. The winner is the image with the most points awarded.

11. Annual Photo Hunt Competition

11.1 Teams of 1, 2 or 3
11.2 Name your team
11.3 All entries (PIs) to Janet Davies by 28/11/18
11.4 Subjects taken from your files or taken specifically
11.5 Images must be “new to DCC”
11.6 Originality will be rewarded
11.7 Subjects are indicated in the Photo Hunt leaflet – click here for copy
11.8 Images to be chosen from both lists
11.9 All entries will be scored
11.10 Enter 10 images, 8 or more scores to count (dependent on the number of teams for the evening)
11.11 Choose one entry for a double score
11.12 Send entries, normal competition size, to janet@deepingscameraclub.org
11.13 Include the one coloured word shown in the leaflet as slide titles
Prize for winning team
2018 competition to be judged by Diane Seddon

Revised 28/05/2015